Rental Notes for Venues

Everything you need to know to make your event a success


Rental Application  (MS word file) Click Here to View
Main Hall Map   (.jpg Image) Click Here to View
Rental Contract  (MS word file) Click Here to View
Guidelines for Children Click Here to View
Insurance Questions Call :: 250-652-3314
  • Our facility provides tables and chairs – all linens, plates, cutlery and glassware must be arranged with others.
  • Our facility is fully air conditioned.
  • Booking deposit required of 50% of rental
  • Damage deposit required of $1000
  • The venue will allow you or your client to bring in alcohol beverages
  • A Special Occasion License is required
  • Catering and caterers of your choice allowed
  • Two portable bar units in Cedar Room
  • Portable lecturn with speakers and mic
  • Fifty 6 foot rectangular tables available
  • 32 – 5 foot round tables available
  • Catering truck can pull up to door
  • The Main venue kitchen is equipped with 2 ovens, large grill top range, refrigerator, 2 deep fryers and freezer
  • Weddings – have extra 1/2 day Free the day before from noon on if available.
  • Oak room has small kitchenette – fridge, sink, coffee maker
  • RCMP Barn has small kitchen – fridge, stove, sink
  • More than adequate washrooms
  • Client to provide a seating plan for setup
  • 1 am is the cut off for all events.
  • Music and bar service must cease at 1am
  • Ample Free parking
  • City Bus route #75

Capacities ( with tables and chairs )

Main Hall 325
Dogwood Dining Room 115
Juniper Room 125
Poplar Room 125
Oak Room 50

Saanich Fair Prize List Catalogues are available at these locations:

Sidney Library
Tanner's Books
Michell's Market
Brentwood Library
Commonwealth Pool
Borden Mercantile
Oak Bay Recreation
Willow Wind Feed & Tack
Elk Lake Garden Center
Red Barn Market - West Saanich Road
Marigold Nurseries
Integrity Sales & Distributors

How to find us !

Address: Saanich Fairgrounds
1528 Stellys Cross Road
Saanichton BC
V8M 1S8
Phone: 250-652-3314
Fax: 250-652-4423
Email: Click Here

We are located at 1528 Stellys Cross Rd. in Central Saanich. We have TONS of free parking, and the #75 Bus stops right out front.

Click Here to view the #75 bus route information

Click here to to view An interactive Google Map showing where we are

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